The purpose of this study is to examine the disaster management procedures and measures adopted by public institutions in managing their information resources with a view to identifying possible problems and making recommendations for their resolution.,Questionnaires, interviews and observation were used to collect data from 65 respondents from 19 ministries and five respondents from the Public Records and Archives Administration Department (PRAAD) and the National Disaster Management Organization (NADMO). Descriptive statistics and content analysis were used to analyze the data collected for the study.,In the 19 ministries surveyed, the findings revealed high levels of unpreparedness to manage disasters concerning public records. The study also revealed the exposure of the ministries to various kinds of risks in their operations, and the lack of coordination between the heads of public sector institutions, NADMO and PRAAD. Also, inadequate budgetary allocation for the records department of the ministries and PRAAD was identified.,The study concentrated on the headquarters (HQ) of the ministries because they are the administrative headquarters of public sector institutions and they make policies that are complied with by all the Regional and District branches as well as the Departments and Agencies in executing their tasks. The major limitation of the study was the inability of the researcher to cover all the ministries.,The recommendations made included cooperation among heads of the ministries, PRAAD and NADMO to develop a national information disaster management plan for the effective management of public records and information and a comprehensive program in public institutions to orientate staff on information disaster management.,The study set the tone for public sector institutions and other institutions in the same area of operation to review the processes and procedures with regard to recordkeeping. Also, the study is anticipated to draw the attention of policy-makers (management of the ministries) and regulatory bodies in the field of records and disaster management (PRAAD and NADMO) to review their plans and policies to make provision for information disaster management.,The study is a research paper and critically looks at the disaster preparedness of public sector institutions in managing their records/information. It also examines whether there are any collaboration and coordination among public sector institutions in Ghana in having disaster preparedness and management plan to safeguard public records/information.

中文翻译：

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加纳公共部门机构的记录保存和灾害管理

这项研究的目的是研究公共机构在管理其信息资源时所采用的灾难管理程序和措施，以期找出可能的问题并提出解决方案的建议。通过问卷调查，访谈和观察收集了65个国家的数据。来自19个部委的受访者和公共档案和档案管理署（PRAAD）和国家灾难管理组织（NADMO）的5位受访者。描述性统计和内容分析被用来分析为这项研究收集的数据。在接受调查的19个部委中，调查结果显示出高度不准备应对与公共记录有关的灾难。研究还揭示了各部委在运作中面临的各种风险，公共部门机构负责人，NADMO和PRAAD之间缺乏协调。此外，还发现了政府部门的档案部门和PRAAD的预算分配不足。该研究集中在政府部门的总部（HQ），因为它们是公共部门机构的行政总部，并且制定了所有人都遵守的政策区域和地区分支机构以及部门和机构执行任务。该研究的主要局限性在于研究人员无法涵盖所有​​部委。所提出的建议包括各部委负责人之间的合作，PRAAD和NADMO制定了国家信息灾难管理计划，以有效管理公共记录和信息，并制定了公共机构的综合计划，以使工作人员了解信息灾难管理。该研究为公共部门机构和其他机构奠定了基调。在同一操作区域内检查有关记录保存的过程和程序。此外，预计该研究将引起记录和灾难管理领域的决策者（各部委的管理）和监管机构（PRAAD和NADMO）的注意，以审查他们的计划和政策，为信息灾难管理做好准备。 ，这项研究是一篇研究论文，着眼于公共部门机构在管理其记录/信息时的防灾能力。