Purpose The purpose of this study was to identify and assess the regulatory and institutional constraints in managing procurement records in Tanzania’s procuring entities. Design/methodology/approach This study used a mixed study design. There were explorative case study and questionnaire survey study methods used sequentially. In total, 15 procuring entities were used for exploratory case study, while 200 respondents were administered with questionnaires. A 75 per cent response rate was realised. Findings Results indicated that management and care of procurement records is constrained by regulatory and institutional constraints. The identified and assessed constraints were inter alia: incapacity of institutional actors, inadequate regulatory and institutional arrangements, inadequacy of storage space, equipment and facilities and insufficiency of security and safety measures. Research limitations/implications This research focussed on the procuring entities found in Dar es Salaam, which accounts for 40.72 per cent of the total procuring entities in Tanzania. Based on this, the generalisation of research findings can be sought in that particular context. Practical implications Findings imply that procurement records management and care is highly influenced by the constraining factors that hinder efficient records keeping in most procuring entities in Tanzania. Social implications Majority of procurement management units and user departments’ staff were found to possess inadequate knowledge, skills and competences in management and care of procurement records. The procuring entities should ensure that procurement staffs are trained in records and archives management practices. Originality/value This study contributes towards adding knowledge to the existing body of knowledge on the procurement records and archives management systems.

中文翻译：

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采购记录管理中的制度和法规限制

目的这项研究的目的是识别和评估管理坦桑尼亚采购实体中的采购记录的法规和制度限制。设计/方法/方法这项研究使用了混合研究设计。依次采用了探索性案例研究和问卷调查研究方法。总共有15个采购实体用于探索性案例研究，而200名受访者则接受了问卷调查。实现了75％的答复率。调查结果表明，采购记录的管理和维护受到法规和机构的约束。所查明和评估的制约因素尤其包括：机构行为者的能力不足，监管和体制安排不足，储存空间不足，设备和设施以及保安和安全措施不足。研究的局限性/意义本研究的重点是在达累斯萨拉姆发现的采购实体，该实体占坦桑尼亚总采购实体的40.72％。基于此，可以在特定背景下寻求研究结果的一般化。实际含义调查结果表明，采购记录的管理和维护受到制约因素的极大影响，这些因素阻碍了坦桑尼亚大多数采购实体有效保存记录。社会影响人们发现，大多数采购管理部门和用户部门的工作人员在管理和维护采购记录方面缺乏足够的知识，技能和能力。采购实体应确保对采购人员进行记录和档案管理实践培训。原创性/价值这项研究有助于将知识添加到有关采购记录和档案管理系统的现有知识体系中。