Cloud-based productivity, collaboration, and storage tools offer increased opportunities for collaboration and potential cost-savings over locally hosted solutions and have seen widespread adoption throughout industry, government, and academia over the last decade. While these tools benefit organizations, IT departments, and day-to-day-users, they present unique challenges for records managers and archivists. As a review of the relevant literature demonstrates, issues surrounding cloud computing are not limited to the technology—although the implementation and technological issues are numerous—but also include organization management, human behavior, regulation, and records management, making the process of archiving digital information in this day and age all the more difficult. This paper explores some of the consequences of this shift and its effect on digital recordkeeping at the Bentley Historical Library, whose mission is to “collect the materials for the University of Michigan.” After providing context for this problem by discussing relevant literature, two practicing archivists will explore the impact of the move toward cloud computing as well as various productivity software and collaboration tools in use at U-M throughout the various stages of a standard lifecycle model for managing records.

与本地托管解决方案相比，基于云的生产力、协作和存储工具提供了更多的协作机会和潜在的成本节约，并且在过去十年中得到了整个行业、政府和学术界的广泛采用。虽然这些工具使组织、IT 部门和日常用户受益，但它们对记录管理员和档案管理员提出了独特的挑战。对相关文献的回顾表明，围绕云计算的问题不仅限于技术——尽管实施和技术问题很多——还包括组织管理、人类行为、法规和记录管理，使归档过程数字化在这个时代，信息变得更加困难。本文探讨了这种转变的一些后果及其对本特利历史图书馆数字记录保存的影响，该图书馆的任务是“为密歇根大学收集资料”。在通过讨论相关文献为这个问题提供背景后，两位执业档案工作者将探索向云计算的转变以及 UM 在管理记录的标准生命周期模型的各个阶段使用的各种生产力软件和协作工具的影响。